Ellicottville Memorial Library
Long Range Plan
2020-2024
February 5, 2020
Ellicottville Memorial Library
Board of Trustees
Board of Trustees
Bart Frank – President
Sheila Burrell – Vice president
Therese O’Rourke – Secretary
Rob Lanza – Treasurer
Bonnie Cady
Erin Cornelius
Kate Eshbaugh
Bonnie Koschir
Spencer Timkey
Carolyn Widger
Director
Laura Flanagan
Ellicottville Memorial Library
6499 Maples Road
PO Box 1226
Ellicottville, NY 14731
Mission Statement
Ellicottville Memorial Library’s mission is to promote life-long literacy, increase cultural and artistic awareness and to provide opportunities for education, personal growth and enrichment, free of cost and without bias, to all those we serve.
Goal: Collection Development and Maintenance – Develop and maintain a quality collection of materials in various formats that reflects the needs and use patterns of the community.
| Objectives | Date | person | completed |
| Continue to maintain and update the current collection of materials. Survey library users as to their informational and recreational needs in order to develop a library collection that is relevant to the community. | On-going | Staff | |
| Prioritize and update the DVD, and Large Print collections. Expand the Digital collection. | On-going | Staff | |
| Continue to implement a system for weeding library materials based on the “Weeding Library Materials” policy adopted on 8/4/2010. | On-going | Director | |
| Continue to improve labeling of book spines and shelves to provide better access to materials for patrons, volunteers and staff. | On-going | Staff | |
| Continue to monitor overdue and replacement items. | Weekly | Staff | |
| Develop plan to manage blocked patrons. | 9/2020 | Director |
Goal: Programming – Provide a wide variety of programming for all age groups in the community.
| Objectives | Date | person | completed |
| Develop a programming schedule along with a yearly calendar of events for planning purposes. | Yearly – December | Staff/Board | |
| Provide opportunities for library patrons to initiate or suggest programming opportunities. | On-going | Staff | |
| Work cooperatively with other community agencies and organizations to meet our programming goals. | On-going | Staff/Board | |
| Continue to provide a Summer Reading Program for children and young adults. | Yearly | Staff | |
| Develop a programming budget. | Yearly – November | Director/Board |
Goal: Financial Support – Ensure adequate private and public financial support to enable the library to fulfill its mission and attain both its long range and short range goals.
| Objectives | Date | person | completed |
| Continue to monitor and evaluate public funding sources to meet budget needs. | On-going | Director/Board | |
| Pursue grant opportunities and gifts over the next five years to accomplish the libraries mission and goals. | On-going | Director/Board | |
| Support the Holiday Valley Pro Am | Yearly – summer | Staff/Board | |
| Work to obtain a major sponsor for the Pro Am. | Spring 2020 | Director/Board | |
| Investigate trusts and endowments as a supplemental funding source. | On-going | Director/Board |
Goal: Staff – Maintain and develop a well-trained professional staff and volunteer base to assist library users.
| Objectives | Date | person | completed |
| Establish job descriptions for staff and volunteers. | November 2020 | Director/Board | |
| Update procedures manual to assist staff and volunteers with day to day operations. | On-going | Director | |
| Develop and implement a system of annual performance reviews. | Yearly – December | Director/Board | |
| Provide opportunities for staff development, as identified in the annual performance review. | On-going | Director/Board | |
| Develop a volunteer position/paid position? to design and manage Community Room programming. | On-going | Director | |
| Maintain a continuous program to recruit capable volunteers. | On-going | Staff |
Goal: Facility – Present a well-maintained facility that is comfortable, aesthetically pleasing and accessible to all members of the community.
| Objectives | Date | person | completed |
| Create a building manual with general information regarding the physical building. | May 2021 | Director | |
| Ensure on-going maintenance schedules. | On-going | Staff | |
| Touch up painting of interior walls | On-going | Staff | |
| Seal parking lot as needed. | Summer 2023 | Board | |
| Building Committee to meet annually to assess physical building structure and grounds. | Annually in Spring | Building Committee | |
| Continue to recruit volunteers for general maintenance of building and grounds. | On-going | Staff/Board | |
| Improve and maintain landscaping behind the building. | Fall 2020 after construction | Staff | |
| Continue to assess roof issues | On-going | Director/Board | |
Goal: Technology and Equipment – maintain and expand the equipment and technology which enables patrons to not only access the library’s holdings but access additional information and resources outside the library as well as enabling the staff to work effectively and efficiently.
| Objectives | Date | person | completed |
| Continue to provide training to staff and volunteers regarding Koha, and OverDrive. | On-going | Director | |
| Provide materials to increase patron awareness of available resources and services. | On-going | Director/Staff | |
| Review demand for computers and other technology and budget accordingly. | Annually | Director/Board | |
| Continue to work cooperatively with CCLS staff to maintain on-line databases. | On-going | Director | |
| Expand access to and use of electronic resources offered by New York State and CCLS by establishing links on the library’s website. | On-going | Director/Mike Jones | |
| Maintain anti-virus protection on all library computers | On-going | Director/Mike Jones | |
| Review computer policy on an annual basis. | Yearly – January | Director/Board | |
| Develop and implement a schedule for cleaning computer hardware and updating software. | Yearly – February | Director/Board |
Goal: Governance – Maintain a board structure, composed of committed people with diverse interests who will strive for the wise and efficient management of the resources and facilities used to fulfill the mission of the library.
| Objectives | Date | person | completed |
| As the need arises, seek qualified Trustee candidates with expertise in areas such as finance, investment, technology, stewardship of the building, community outreach, etc. and retain a list of potential Trustee candidates for future consideration. | On-going | Board | |
| Review and revise if necessary the library by-laws and all policies every three years. | March 2021 | Director/Board | |
| Review mission and create new long range plan every five years. | 2024 | Director/Board | |
| Review and revise committee structures of the Board of Trustees on an annual basis. | Yearly – March | Board | |
| Provide orientation materials (i.e. Long Range Plan, recent financial statement, previous 6 months of minutes, etc) for new trustees. | As needed | Director |
Goal: Public Relations and Marketing – Inform library users and non-users of the multitude of resources, programs and educational opportunities at the Ellicottville Memorial Library.
| Objectives | Date | person | completed |
| Maintain and enhance a fully interactive library web site. | On-going | Director | |
| Maintain library happenings article in the local newspaper. Write additional articles as the need arises to publicize events | On-going | Director/Staff | |
| Work with local schools to display their artwork, poems, etc. in our gallery area. | On-going | Director | |
| Develop and publish a brochure to publicize the Norman Rockwell prints | 10/2020 | Staff |